Please note that the event report records marked worktime, not interpreted worktime.
The event report can record both saved events and deleted events. It is possible to filter the report content using a keyword. The event report can be viewed in the service under the menu Worktime > Work hours > Reports.
In the report options, you enter the time period, the choice of whether to include deleted events in the report, and a keyword.
The keyword searches for the given string in the following data:
- Event type name
- Event notes
- Event start time (can be searched by date in the format dd-mm-yyyy, for example 02-09-2021, or by time in the format hh:mm, for example 08:00)
- Name of the project linked to the event
- Code of the project linked to the event
- Description of the project linked to the event
The keyword searches for the given string in the event type name, event notes, or the names or codes of the event projects.
You can enter multiple words separated by spaces in the keyword, in which case all keywords must appear in the search result. You can exclude a keyword from the search result by placing a minus sign in front of the keyword. For example, the search string could be ‘travel time -office’, which will search for events that contain the word ‘travel time’ but do not contain the word ‘office’. If you want to use two different keywords, such as events, you can write them in the form for example Remote Work + Training. This will search for days that have either Remote Work, Remote Work + Training, or only Training.
The report data is displayed on the screen. The results can be exported to Excel or printed. The report data can be filtered in Excel by columns, allowing for a detailed examination of the recorded information.
Reporting of deleted events
If the option Include deleted events is selected in the parameters, a Deleted column will appear in the report, displaying Yes/No. Deleted events are shown in gray font in the report.
The following information is shown for deleted events:
The username/name of the person who deleted the event is not recorded or displayed in the report.
- Personnel number
- Employee (whose calendar the event was originally added to)
- Person group
- Additional reporting info
- Event type used
- Record date (when the event was originally added)
- Original start time, end time, and duration
- Event projects
- Original creator of the event
- Original creation time of the event
- Most recent modification date of the event (deletion time for deleted events)
- Approver of the event (if the event was approved)
- Event note (added comment)
- 100% (whether the event was 100% overtime)
- Deleted information (no)
- Work time terminal