Premade notifications are available with the Worktime Pro service level and higher. Custom notifications are available with the Worktime Complete service level.
This article covers premade notifications. For more information about the Notifications view and creating notifications, see the article Creating a new notification.
What are premade notifications?
Premade notifications are predefined email alerts that help monitor worktime management processes. They can automatically notify managers about events that require action. Notifications can be scheduled and tailored to your organisation’s needs using various settings, ensuring timely communication and relevant message content.
Types of premade notifications
The following premade notifications are currently available:
Unapproved events (by payment group)
Notify people of unapproved events. Events are checked for persons in selected payment groups.
Unapproved events (by person group)
Notify people of unapproved events. Events are checked for persons in selected person groups.
Anniversaries (employment)
This notification can be used to remind about upcoming work anniversaries (e.g., 1, 5, 10 years of employment).
Important before use
- The employment start date must be correct in Nepton to calculate the anniversary accurately. Please note that this date might be different in Nepton because of worktime calculations.
- Employees with an employment end date set and who no longer work for the organization are not included in the notification.
Notification settings
- Anniversary years: Enter the years for which you want notifications (e.g., 1, 5, 10, 15…).
- Number of days to warn in advance: Define how many days before the anniversary the notification should be sent (e.g., 14).
- Recipients: Select who will receive the notification (e.g., primary supervisors, deputies).
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Notification content:
- Title: e.g., Work anniversary reminders
- Starting paragraph: e.g., The following employees have work anniversaries approaching:
- Per-row message: [PersonName], [AnniversaryYear] year work relationship anniversary ([ContractStartDate])
- Once checked and saved all the details, add a schedule from the schedule tab. It is important to set it on a daily schedule to ensure no anniversaries are missed.
Privacy note
The notification includes the employment start date and years of service. Ensure it is not sent to recipients who are not authorized to view this information.