Please note that deleting (and restoring) persons is only possible with 'Administrator',
'HR management' and 'Salary management' roles.
It is recommended to delete a person when an employee's working contract has ended. Separate instructions on what steps to take when an employment relationship ends can be found here.
Deleting the person does not delete any information saved for the person, or persons events or interpretation. When person is deleted they no longer can log into the service. If only the employment end date is added, the person will still be able to log in to the service.
Deleting a single person
A person can be removed from users as follows:
- In the Employment section, go to the list of persons.
- Open the person card of the person you want to remove by clicking on the magnifying glass next to the person’s name.
- On the Person's Information tab, add the employment end date.
Then delete the RFID tag and the PIN code if they are in use:
4. Save the changes at the bottom of the page.
5. Move to additional functions tab and disable person from Disable-button.
6. After removal you will be redirected to the person's information page. At the top of the page you will see a notification confirming that the username has been deleted. There is also a Restore-button.
Please note that removing a user in the Employment section does not completely delete the person or the events stored for them. For example, the person appears in reports and in the calendar view if you are looking at a time period in when the person has been active. Always remember to mark the start and end dates of employment to all users.
Deleted person can be restored.
A total removal of person's information
Individuals, all their data on the Employees side and worktime records can be permanently deleted from the service by Nepton's product development team. In this case, all information about individuals in Nepton's database will be deleted in accordance with GDPR requirements and the information in question can no longer be restored. We ask our customers to contact Nepton's customer service to perform a complete deletion of individuals. In connection with the deletion request, we ask you to submit a list of individuals to be deleted and the desired deletion time. It is the customer's own responsibility to recover the necessary information before performing a complete deletion.