Roles – Nepton Support

Roles give permission to see and edit person and employment information, as well as work shift planning.

Worktime roles define permission in the worktime section. See also: Assigning a Role to a Person. From the point of view of the service, the administrator is the administrator of the Employment Relationship and all the rights have been assigned to the role of Working Time.

Role permissions

The permissions of different roles are described below by function. Some of the permissions can be slightly customized:
(x) = Modifiable by the "Administrator" and "Human Resources" role
(x)* = Modifiable by Nepton Customer Service

Role	Employee	Supervisor	Unit manager	Salary Management	HR Management	Administrator
Relation
View own information	x	x	x	x	x	x
Edit own information	x	x	x	x	x	x
Edit own password	x	x	x	x	x	x
View and edit subordinates information		(x)	x	x	x	x
View subordinates payroll calculations (if Nepton Payroll is enabled)				x	x	x
View and edit person information in his/her unit			(x)	x	x	x
Delete and restore users				x	x	x
View the documents related to his/her role	x	x	x	x	x	x
Set working time person role				x	x	x
Edit everyone's personal information				x	x	x
Planning
View own scheduled shifts locations		x	x	x	x	x
View scheduled shifts in his/her unit			x	x	x	x
Schedule own shifts		(x) *	x		x	x
Schedule shifts for units they manage			x		x	x
Schedule shifts for all units and locations					x	x
Locations
Edit and add locations in his/her unit			x		x	x
Edit and add all locations for all units					x	x
Administration
Can edit work settings (Employment -> Administration)					x	x

Only users who are "Administrator", "Human Resources" or "Payroll" can set role and person group to another user. Without restrictions, the Unit manager could grant access to data from other units by setting the worktime role to "Administrator" or adding persons to person groups in other units.

Visibility to same/higher level roles:

If a person has Unit Manager or Supervisor role, they do not have visibility to other persons with the same or higher level role, even if they are their supervisor. A person with same level/higher level role is visible in the Persons list, but the magnifying glass icon is not shown, i.e. the person's information cannot be opened. This is a feature of the service that cannot be modified.

Modifying role permissions

Go Employees > Administration > Settings > General.

Here you can make the following changes:

Supervisor can view and edit subordinates information:

This setting determines whether a person in the Supervisor role can view and modify the information of the users set as their subordinates. Primary and secondary subordinates are treated as equal in terms of editing data. If this setting is not on, the Supervisor can only see limited basic information of their subordinates. Note! If the subordinate assigned to the supervisor has a higher role than the supervisor, then the supervisor cannot view this person's information.

Unit manager can view and edit person information in his/her unit:

This setting determines whether a person in the Unit Manager role can view and edit information of persons in their unit. If this right is not activated, the Unit manager cannot see the persons in their unit, except if the people are set as their subordinates.

Unit manager can add persons into his/her unit:

This setting determines whether a person in the role of "Unit manager" can add new people to their own unit.