You can set a deputy to a user for example during the user's annual leave. This setting can be done by any person, either for themselves or for persons whose data they have the permission to manage.
The setting is done in Employees section. Open the person information of the person you want to set a deputy to > Go to Deputies tab. If setting a deputy to yourself the settings are found in Own info > Deputies.
To choose the deputy, start typing the beginning of the wanted deputy's last name to Deputy-field. You will get a list of persons who match that name and you can choose the right person from the list. The deputy can be anyone who has an active working contract in Nepton.
You can set start and end times either by typing the dates to Start time and End time fields or by choosing the dates from calendar icons. You can also leave those fields empty. If you leave Start time field empty, substitution is valid until the end time. If you leave End time field empty, substitution is valid from start time to thereafter. If you leave both fields empty, substitution is always valid.
After saving the settings, the creation date of deputy will be shown in Created-field.
There can be several deputies to one person and valid times can be overlapping.
You can edit settings by clicking the 'Pencil' icon or delete the deputy by clicking the 'X' icon.
You can't chain deputies, meaning if person A has person B as deputy and B has person C as deputy, person C does not get deputy rights to person A. So every person that needs to be a deputy to someone, has to be set as deputy to that person directly.
The person that has been set as deputy to another person has same access to work time information, reports and work hour approvals than that person has. During the validity of the substitute, the deputy sees all the person's work time information, i.e. also for the period when he or she is not acting as a deputy. In this case, the deputy may, for example, accept the hours recorded before the substitution began.
Deputy cannot see person's information in Employees section. Being a deputy doesn't grant same visibility in work shift planning than the person whose deputy he or she is has. If a deputy needs to plan work shifts to same locations than the person, whose deputy he or she is, the necessary rights must be given to them separately. Instructions for this can be found here.