This article describes most of the different event types and how to use them.
The service uses several different types of events. Below is a list of the most commonly used event types.
The types of events that are appropriate for your business model have been selected for your community. Remember to use different types of events according to the principles agreed in your community. The functionalities of the event types may vary from community to community because the functionalities are customizable.
Types of work events
The Work event type increases the number of working hours between the start time and the end time of the entry.
Regular working time is earned up to the daily work obligation, if the daily work obligation is defined. The excess part accumulates either balance or overtime. Days shorter than the obligation automatically reduce the working time balance if balance calculation is used.
Accumulated working hours can be limited by working time limits. The automatically reduced unpaid food hour reduces the working hours in accordance with the set.
A Lunch Break event type can be unpaid or paid. A lunch break accumulates working hours and an unpaid one does not. A paid lunch break can be set for a period beyond which the time is unpaid. The Lunch Break settings have their own article in our guide.
The Work Elsewhere event type works like the Work event type. This type of event can be used to distinguish work done at the workplace from work done elsewhere.
The Break event type can be used to mark paid refreshment breaks and the like. Marked breaks accumulate working hours for the entire duration of the stamp.
By default, the Travel time event type does not earn overtime or balances. The time between the start and end time of the entry is calculated on its own line in the calendar view. Travel time hours supplement the daily working hours up to the work obligation, if the obligation falls short with other entries that increase working hours.
The Meeting event type works like the Work event type. This type of event is used to separate working time spent on meetings from other work done.
The Training event type can be used to distinguish working time spent on training from other working time. The transaction type accumulates working hours for the entire duration of the stamp.
The Travel invoice event type can indicate the start and end times of the trip, mileage allowances, daily allowances and other possible expenses. In the case of a foreign daily allowance, the destination country can be marked in the comment. A travel invoice can also be assigned to a project. With a Travel invoice, you can create a Travel time event that corresponds to your travel time. If the trip accumulates normal working hours, a stamp will be made on the calendar accordingly.
The Health care event type is used when it comes to a health issue that is part of working hours, such as an occupational health check. The entry does not accumulate overtime or balance. The subscription increases the regular working hours of the salary for the period between the beginning and the end of the subscription, however, up to a maximum of one day's work obligation.
The On call event type indicates the time used for standby. On call does not accumulate working hours.
The Emergency work event type is always overtime and follows the set overtime settings, eg the daily 50% overtime limit. Alarm work is always earned for at least one hour. Alarm work does not accumulate hours of regular working hours.
Overtime event types
The type of event that is used when the agreed overtime does not constitute regular working time. Working time is interpreted as daily overtime if the work done by the person exceeds the set maximum daily working time. If the work done by the person falls below the set maximum daily working time, then overtime is formed as weekly overtime.
Agreed additional work overtime
A type of event that is used when an agreed additional time / overtime does not constitute regular working time.
Working time is interpreted as daily overtime if the work done by the person exceeds the set maximum daily working time. If the work done by the person falls below the set maximum daily working time, then overtime is formed first as additional work up to the maximum weekly working time and then as weekly overtime.
Absence event types
The most common public holidays are automatically added to the calendar. The visibility and calculation method of public holidays are managed in the settings of either the work community or the setting groups, as required. The type of public holiday event means a paid holiday. It does not accrue or subtract balance hours. The type of event can be used to control promotions and bonuses earned on public holidays.
Sick leave event type indicates sick leave. Sick leave may indicate whether a medical certificate has been received and whether the absence is paid, unpaid or partially reimbursable. You can also choose from sick leave to accrue annual leave or not. Sick leave accrues working hours and regular working time up to the length of the working day and does not accumulate working hours balance.
Annual leave event type marks the days of annual leave. The entry is made uniformly for the entire annual holiday period. The entry begins on the first day of the annual holiday and ends on the last Sunday of the annual holiday. In this case, the program takes Saturdays into account in the calculation (excluding Easter Saturday, Section 4 of the Annual Leave Act) and ignores Sundays. If work is entered for an annual holiday day, that day is ignored in the annual holiday calculation.
The Bank leave event type type is used when you want to keep the earned hours accumulated in the working time bank free. The transaction type gives a maximum of one working day of regular working time and the working time bank balance decreases by the same amount.
The Balance leave event type is used when you want to keep earned hourly balances or balances withdrawn from the working time bank. The transaction type gives a maximum of one working day of regular working time and the working hours balance is reduced by the same amount.
Work time shortening leave
Work time shortening leave event type indicates Work time shortening leave, which equalizes the 40 h working week to 37.5 h working week on an annual basis.
An Absence event type can be marked as paid or unpaid or partially reimbursable. The entry type does not increase or decrease the balance. Different types of absence can be selected on the label. You can also choose on the label whether the absence accrues annual holidays. It is separate from the management of absence types guide.
The default for the Temporary lay-off event type compensation is "Unpaid". Examples of using different types of Temporary lay-offs.
The Weekly leave event type records the planned holidays. Weekly leave event type does not constitute a payroll interpretation and prevents the balance from decreasing on that day.
Notes / additional entries
Notes / additional entries
The Notes event type can be used to make a separate comment for which a start and end time can be set. The Notes event type does not affect the calculation and does not accumulate man-hours.
Entering the start and end time of the event on the work time terminal
With the working time terminal, it is possible to enter the start and end time of the event, eg for Annual Leave or Balance Leave.
The setting can be applied in either the Working community or Worktime roles settings in the Event Type Manager window.
Options for saving times are Off (default, same as Not exposed), Optional, or Mandatory.
The Optional option allows, but does not force, the saving of times.
The Mandatory option forces times to be saved.