The role of a Person in Nepton gives them the rights/permissions to see and do things in the Worktime section.
There is a role to view and edit personal and employment information, as well as shift planning. More on this topic in roles.
See also: Assigning roles.
In service point of view, main user has Administrator Employee role and All rights of Worktime roles.
In general, employees have narrower rights than supervisors. Administrators have the most extensive rights. Working time roles can be added or modified from existing ones. A person can belong to more than one working time role at the same time.
The working time roles below can be found on the service by default. The service may have other working time roles established in your environment instead of or in addition to the ones below.
By default...
"Kaikki oikeudet" grant rights to basic, intermediate and high level rights.
"Omien sekä alaisten tietojen muokkausoikeus" gives the right to edit the person's own and subordinate's data. This work time role usually has all the basic rights, most of the middle rights, and at least some of the higher rights.
"Omien tietojen katseluoikeus, alaisten muokkausoikeus" gives you the rights to your own basic information. This role of working time can have very limited rights, meaning that individuals can only report hours using the Current Status or Posting Terminal and commenting on the calendar. Or they may have most of the basic rights and some of the middle rights.
Rights of working time roles
A list of different rights to service functions is presented in the rights for working time roles. Existing permissions can be changed by selecting the desired permissions from the list and clicking Save. Working time roles can also be increased and given the most appropriate rights.
Lower-level permissions
| Title | Description |
|---|---|
| Communication | |
| Can read notifications |
Can persons in this role view notifications from the Communication pages e.g.
Note: Communication functionality must be enabled for deployment. |
| Can create new notifications |
Can persons in this role create notifications for other persons. Note: Communication functionality must be enabled for deployment. |
| Can edit/delete their own notifications |
Can persons in this role edit and delete their own notifications once created Note: Communication functionality must be enabled for deployment. |
| Work hours | |
| Can record own real-time events in the current status page and mobile |
Can persons in this role use the "Current status" page and mobile pages to record events (i.e. "start work", "stop work" etc) in real-time. Note: activity reporting functionality must be enabled for deployment. |
| Can review own events |
Can persons in this role see their own events in the calendar and reports e.g. Note: activity reporting functionality must be enabled for deployment. |
| Can view attachments in own events |
Can persons in this role view files that have been attached to their events. Note: attachment support must be enabled for deployment. |
| Can view own sick leave compensation | Can persons in this role view (not edit) the Compensation field (e.g. Paid, unpaid) on their own sick leave events. |
| Can create and edit own event notes | Can persons in this role create events of type "Notes" and add notes to other event types. |
| Can define hour to hour to own working events |
Are persons in this role permitted to set their own work events to earn "Hour to hour" time after they have fulfilled their daily/weekly work obligations e.g.
If they are not permitted to set where the overtime is paid to, they will still be able to see where it is paid to. Note: which options are visible to the user is configured in the WorkTime settings under Work hours > Accruals and overtime hours. To target Hour to hour time to an accrual like Balance, the accrual must be enabled and the corresponding "Visible overtime options" must also be enabled. |
| Can set overtime to own working events | Same as above but for overtime pay e.g. Overtime paid to salary, overtime paid to balance etc. |
| Can set supplements for own work events |
Are persons in this role permitted to record supplements to events e.g. lunch coupons, expenses etc. Note: supplements must be configured in WorkTime settings. |
| Can view rules for worktime calculation |
Can persons in this role view their own working hours, permitted work times and expected working times by clicking on the information button next to a date e.g.
|
| Work shifts | |
| Can review personal work shifts |
Can persons in this role view planned work shifts that have been assigned to them from the "Work shifts" reporting pages e.g.
Note: Work shift planning must be enabled for deployment. |
| Can view work shifts of users in own person group | Same as above but permits persons in this role to also view planned work shifts from persons in the same Person group. |
| Projects | |
| Can review projects |
Can persons in this role view (not edit) the full project list and details of each project (name, code, notes, dates etc). This does NOT affect recording of project time against an event. Note: project functionality must be enabled for deployment. |
Medium-level permissions
| Title | Description |
|---|---|
| Communication | |
| Can add/edit/delete notifications |
Can persons in this role add, edit and delete notifications for all users. Note: Communication functionality must be enabled for deployment. |
| Work hours | |
| Can edit own personal entries |
Can persons in this role edit their own events. Note: there may be more specific permissions that override this permission for certain event types e.g. types that hold sensitive information like sick leave (see below). Note: activity reporting functionality must be enabled for deployment. |
| Can edit attachments in own events |
Can persons in this role edit/delete files attached to their own events. Note: attachment support must be enabled for deployment. |
| Can edit own approved events with no end time | If a person's unfinished/open-ended event (e.g. a sick leave when the end date is not known yet) gets approved by a supervisor, can the person edit the event until it's closed. Note: this is not just the end date/time field but whatever their normal event editing permissions allow. |
| Can approve personal events | Can persons in this role approve their own events. |
| Can review subordinates entries | Can persons in this role view (not edit) their subordinate's events. |
| Can view attachments in subordinates' events | Can persons in this role view (not edit) their subordinate's event attachments. |
| Can edit and approve subordinates entries | Can persons in this role view, edit, delete and approve their subordinate's events. |
| Can edit attachments in subordinates' events | Can persons in this role view, edit and delete their subordinate's event attachments. |
| Can view everyone in presence view | Can persons in this role view all other persons in the presence report. This shows basic information about availability similar to Outlook's user status. |
| Can view everyone in dining reports | Can persons in this role view all other persons in the dining reports. |
| Can edit correction events |
Can persons in this role create/edit/delete Correction event types intended for adjusting salary compensation/time. This applies to the person's own Correction events and their subordinates Correction events. Note: supplements of type Correction must be configured in WorkTime settings. |
| Work shifts | |
| Can review all users work shifts |
Can persons in this role view planned work shifts for all persons from the "Work shifts" reporting pages e.g.
Note: Work shift planning must be enabled for deployment. |
| Sick leave | |
| Can view subordinates sick leave compensation | Can persons in this role view the Compensation field (e.g. Paid, unpaid) on their subordinate's sick leave events. |
| Can edit information about own medical certificate | Can persons in this role edit the Medical certificate field (e.g. Received, not received etc) on their own sick leave events. |
| Can edit subordinates medical certificates | Can persons in this role edit the Medical certificate field (e.g. Received, not received etc) on their subordinate's sick leave events. |
| Can edit own sick leave compensation | Can persons in this role view and edit the Compensation field (e.g. Paid, unpaid) on their own sick leave events. |
| Can edit subordinates sick leave compensation | Can persons in this role view and edit the Compensation field (e.g. Paid, unpaid) on their subordinates sick leave events. |
| Can edit own reason code | Can persons in this role view and edit the sick leave reason code on their own sick leave events. |
| Can edit subordinates reason codes | Can persons in this role view and edit the sick leave reason code on their subordinate's sick leave events. |
| Projects | |
| Can report EU/ELY-centre project hours for managed projects | Can persons in this role take EU/ELY-centre project report for managed projects. |
High-level permissions
| Title | Description |
|---|---|
| Work hours | |
| Can view events of all personnel | Can persons in this role view (not edit) the events of all persons in calendars and reports. |
| Can view attachments in all events | Can persons in this role view the files attached to events of all persons. |
| Can edit and approve all users events | Can persons in this role create, edit and approve the the events from all persons. |
| Can edit attachments in all events | Can persons in this role view and edit the files attached to events of all persons. |
| Can lock event dates |
Can persons in this role lock event/calendar dates. Locked dates won't allow events to be added/edited or deleted unless the person doing the edit also has permission to unlock the dates. For the person to lock their own calendar dates requires the medium level permission "Can approve personal events" (or higher equivalent permission) to also be set. For the person to lock events from other persons, they need permission to review and edit their calendars e.g. using "Can review subordinates entries" (or higher equivalent permission).
|
| Can unlock locked dates | Can persons in this role unlock event/calendar dates that have been locked (for which persons depends on their other permissions, see previous permission for more details). |
| Can administer annual leaves and their balances |
Can persons in this role create/edit/delete events that change annual leave/holiday such as Annual leave earning reset and Annual leave earning change.
Note: To add these event types through the calendar they must also be enabled in "Worktime settings > Work hours > Event types" |
| Can review all users annual leave reports | Can persons in this role view all users (regardless of other permissions) in the annual leave reports |
| Can administer balances |
Can persons in this role create/edit/delete events that change accrual balances e.g.
This includes all accruals (balance, bank etc) except Annual leave which has a separate permission (see above). Note: To add these event types through the calendar they must also be enabled in "Worktime settings > Work hours > Event types" |
| Can define exceptions to own work obligation | Can persons in this role change their own work day and work week obligations (lengths). |
| Can set exceptions to own permitted work times | Can persons in this role change their own permitted work times. Working outside of permitted work times is unpaid. |
| Can edit all users dining events | Can persons in this role view and edit the dining events for all users. |
| Can edit approved events | Can persons in this role edit an event once it has been approved. They can only edit approved events from other persons if they have permission to view and edit their events in the first place. |
| Can view external identifier of events | Can persons in this role view external identifier of events. |
| Can edit external identifier of events | Can persons in this role edit external identifier of events. |
| Can view salary information of all personnel | If showing of payslips is enabled in the calendar view, can persons in this role view the payslips for all persons. This role is available starting from 23.10.2021. |
| Projects | |
| Can add/edit/delete projects | Can persons in this role add/edit/delete projects from the project administration area. |
| Can report project events for all persons | Can persons in this role report on projects for all persons. |
| Administration | |
| Can manage users | Can persons in this role edit person settings, projects related to persons, and projects managed by the person. |
| Can manage person groups | Can persons in this role edit person group information, person group settings, persons related to the person group, and projects related to person groups. |
| Can manage person setting groups | Can persons in this role edit worktime setting group information, group settings, and persons related to these groups. |
| Can manage Worktime roles | Can persons in this group manage roles and permissions related to Worktime. Important: this means that user effectively has all permissions listed on this page as they are able to set their own permissions and permissions of every other user. |
| Can take integration exports | Can persons in this group use the "Administration > Integration" area to run imports and exports. Important: this permission effectively grants persons ability to export any person's data, and import data to any person(s). |
