The service can be used to define what kind of assumed, i.e. automatic, events are created in different situations.
Default event types can be defined in the Work Time section in either the Working Community Settings or Setting Groups level settings.
At the work community level, the configuration can be found in the menu Work time -> Administration -> Working community settings -> Work hours -> Event types.
At the settings groups level, the configuration can be found in the menu Work time -> Administration -> Setting groups -> Work hours -> Event types.
The configuration can also be done at the Individual level (Work Time -> Administration -> Persons). However, we do not recommend making configurations at the individual level, as managing them can be challenging.
Configurations can be made for two different functions.
The default event type when creating a new event
- Specifies which event type is displayed by default when a new event type is created. This type of event is also available as a mobile quick start event type in addition to the Lunch Break. Read this article for more instructions on how to customize your mobile view quick start.
Default transaction type on empty business days
- Defines which type of event is created in the person's worktime calendar on days, when the person has a work obligation (length of working day) but the person has not made any event entries. The automatic event is marked for the times defined in the display settings. If nothing is specified in the display settings, an automatic event will occur between 8:00 and 16:00.
The default transaction type on empty business days can be used in the following situations, for example:
- Individuals who do the same task at the same time every day. In this case, the person does not have to make entries manually, but they are automatically added to the person's calendar.
- Individuals who work part-time in such a way that they have full-day absences during the week and the day of absence varies. In this case, it can be set that an 'Part-time off' event, for example, is added to the absence days automatically.
If the Default Event Type on blank business days is set, the person must make an event entry (such as a job, balance change, or balance setting) to start the payroll calculation on the day from which the Default Event Type is to be filled. In other words, if you want the assumed transaction type on empty working days to be valid from 15.5.2021, you can for example, enter 00:00 for the balance change, and the default event types are now entered on blank business days, from this day onwards.
We recommend that you perform all configurations in all situations through the validity control function.
If changes are made retrospectively, the person's events may not be up to date in the work calendar after the change. An alert triangle on a person's calendar may alert you to this. In such a situation, the person's calendar should be updated for a past day so that the events are logged back in again. The easiest way to do this is to make a Note event on the person's calendar the day before the change, which is then deleted. This is enough to update your calendar calculation to reflect the retroactive changes you've made, and your balance will appear correctly.