This article explains how to set up Work rises and high-level permissions in the Worktime section. At the end of the article, is a guide on how to create a commonly used work rise for evening allowance.
Work rises are compensation rules that are automatically calculated once configured. If you want to specify compensations recorded by individuals themselves, you must use Supplements.
Work rises can be used for a variety of needs in different industries, but the accumulation of them is always based on time, type of event, and compensation for that type of event.
Setting up Work rises
Work rises can be set up in the Worktime section of the service at either the Working community settings or Settings groups. The determination is made in Work hours > Work Rises.
Each work rises has it's own number. It should be noted that if, for example, settings are made in Work Rise 1, they will be inherited according to the normal hierarchy of settings, even if the name of the work rise for example, is not marked at another level.
If the name is in italics, at least some of its settings are inherited from the upper-level setting group. If the name is shown in bold, all related settings are configured at the currently viewed setting level.
Different conditions can be defined for the work rise, from the increase method to roundings. You should always read the settings carefully and check that the setting is going as desired.
Work rise settings
Enabled: Setting this to "Yes" will enable a work rise. This setting can be used to prevent the settings from being inherited from a higher level.
Name: The name of the work rise that appears on the calendar and in the reports.
Salary Code: Salary code associated with earned work rise. This can be accessed with rulesets in table UserSalaryData using field WorkRiseSalaryCode.
Visible in week panel: Select whether the work rise is displayed in the 'hours in calendar' and 'hours in the table' views. Even if the work rise does not appear in the weekly tables, it can still be transferred, for example, in integrations.
Increase method: Options 'percentage' or 'minutes per hour'. The percentage increase can be used to direct the compensation by the selected percentage to the accumulation selected in the work rise settings. The 'minutes per hour' setting can be used to replace the compensation selected from the hourly work during the work rise for the accumulation selected in the work rise settings.
The percentage increase: Should be set if the increase method is 'percentage'.
Minutes in hour increase: Should be set if the increase method is 'minutes per hour'.
Fixed compensation amount: If an increase is made, a fixed amount will be compensated. If this setting is specified, the Increase method, Minimum and Maximum amount compensated settings are ignored.
Please note that work rise can only be earned with either selected increase method or as fixed compensation.
Work rise fixed compensation method of pay:
- Pay once per day: adds up the events that entitle for the work rise and pays once a day if the conditions are met
- Pay per event per day: adds up the events that entitle to the work rise and pays each event separately if the total duration of the events entitle to the work rise
In both options, for example, a set maximum earning threshold can prevent earning.
Increase accrual in accordance with rate of increase: The setting controls how the earned work rise is compensated. If no value is set, the work rise is compensated in salary. The setting can control the work rise to increase any accrual, or the accrual to be increased can be targeted to the same accrual as selected for the event 'overtime'. If the increase percentage is negative, then the increase can also reduce the accrual.
Minimum earning threshold: The work rise will only be earned when it is earned in excess of the minimum earning threshold
Maximum earning threshold: The work rise is only earned when it is earned less than the maximum earning threshold
Calculate threshold based on: How calculating minimum and maximum earning threshold is done. By default threshold is calculated by all compensation types that earn work rise, i.e. the whole amount of earned rise. It is also possible to set "Regular work hours on the day", which then uses the amount of regular work done on the day for calculating thresholds.
Work rise earned if: Will the minimum and maximum threshold be evaluated against the total duration per event or per day. E.g. if there is a maximum threshold, calculation method is daily, and there are two events earning the work rise on a day, the total duration of the events will not be added up, but the work rise duration for each event will be checked to be below the threshold. Then work rise compensation can be earned for each event, even though their total duration would exceed the maximum earning threshold. Setting has no effect if Calculate threshold based on - setting is set to "Regular work hours on the day".
Minimum amount compensated: The work rise shall be compensated at least by the amount set, even if less is earned
Maximum amount compensated: The work rise shall be compensated up to the amount set, even if more is earned
Earn from time created due to rounding: If the value is "Yes", the work rise is earned for both the time worked and the time added due to rounding. If the value is "No", the work rise is earned only for the time actually worked. The default is "Yes" if not set.
On public holidays earning is calculated according to day: The setting can be used to control which day's validity periods are used on public holidays. Public holiday-specific validity periods can also be set with an exception to the validity period settings.
On public holidays all work is recorded as work rise: If you select Yes, all work, regardless of time, will earn work rise
Defer compensation: This selection can be used to defer compensation of work rise to the last day of the week.
Do not earn if these work rise(s) have been earned: If it is desired to prevent earning of a work rise, if some other work increase has been earned, it can be set here. The setting stores a comma-separated list of work rise numbers without spaces.
The setting is suitable for use cases where one work rise is valid earlier than the other and you want to prevent the latter from earning when the previously valid work rise is earned.
The setting can not be used in situations where two work rises are valid for the same time period and you want to prevent one from earning the other. For example, in a situation where there is a need to earn Grand Public Holiday compensation instead of Sunday increase on certain days, the setting "On public holidays earning is calculated according to day" should be set to Monday in Sunday work increase (The setting can be set to any day when it has no validity times). In this way, the Grand Public Holiday increase and the Sunday increase never overlap, and they are not earned at the same time.
Compensation types that earn work rise: The setting should set all the compensation types for which a work rise is earned. If no compensation type is set, no work rise will be earned.
Earned from related projects: If enabled, the work rise can only be earned if the work in the calendar is targeted to a related project. The related projects can be configured from the Project administration page next to "Pays work rises".
Event types that earn work rise: The setting should set all the event types for which a work rise is earned. If no event type is set, no work rise will be earned.
Unpaid absences and unpaid sick leaves do not earn work rise even if these event types would have been set to earn work rise.
Periods of validity: The settings must set the daily periods of validity for which the recorded event type is compensated. If no periods of validity have been set, no work rise will be earned. When setting the time, you can also compensate a shift that started in the previous day or continues to the next day. In this case, the period of validity must be set to start at the time 'on the previous day' or to end at the time on 'the next day'.
Periods of validity exceptions: The settings can limit that no work rise is earned if the work or overtime starts or ends before a certain time.
Required duration after which work rise can be earned: The setting can require a duration of work during a period of validity before the work rise start accumulating.
Rounding: The settings can be used to round the amount of the work rise earned
Force time earned during work rise to overtime: The settings can be used to control the work time on which the work rise is earned in a different way. For example, a work rise could make all overtime 100% compensated during the period of the work rise.
Note: If work week calculation mode KVTES and Force overlapping regular time to percentage are both in use, the forcing setting is applied in exceptional way on weeks with weekly leave events. In the example work rise forces regular time to additional work on Saturday and Sunday. Regardless the work rise, regular time is not always forced to additional work if there is weekly leaves on weekdays.
The default behavior of work week calculation mode "KVTES" is that regular time is formed on weekends if there is negative balance or weekly leaves during weekdays. Below is an example with balance leave on Monday. Same amount of regular time is formed on Saturday but work rise forces it to additional work and regular time is not indicated in the calendar.
Regular time is visible if weekly leave is used. Work rise does not take effect in this case. One weekly leave moves working day to Saturday and work hours are interpreted as regular time. Work rise would take effect on Sunday because Saturday's work has covered skipped working day on Monday.
Above-mentioned exceptions are applied on the second last and the last day of the week when amount of weekly leaves on weekdays is evaluated. If there would be two weekly leaves on weekdays, regular time would not be forced to additional work on Saturday nor Sunday. If there would be one weekly leave on weekday and Saturday without work hours, regular time would not be forced to additional work on Sunday because weekly leave is not yet covered.
Example of setting up Evening allowance
Select a work rise that is free, that is, it has not been set up. Also check the other setting levels so that the two work rises do not overlap.
In this example, we create an evening allowance that is automatically earned from work done from 6 to 10 p.m. The value of the work increase is a 15% increase in salary and is earned from selected event and compensation types on all days of the week. In the example, we want the work rise to be visible in the calendar view for the employee as well.
Please remember to always make the settings via the validity control.
Set setting as enabled, select a name, increase method, percentage increase, public holiday handling, increased accrual, and visibility in week panel
Select from which compensation types work rise is earned
Select from which event types work rise is earned
Specify the periods of validity
Exceptions to periods of validity, rounding, or overtime earning do not need to be set up in this example.
The work rise is now set up and will automatically appear in the calendar view if an event is recorded that meets the settings of the work rise.