The report Realized work hours is created according to model 2 found on the online service of the Finnish Occupational Safety and Health Administration, in which the effect of holidays and vacations raising the maximum amount of working hours has been eliminated.
Report for realized work hours can be located in Worktime>Work hours>Reports>Realized work hours.
Report time period is set by adding the dates into the Time period - fields and the time period is freely selectable. The report calculation adjusts to the selected time period. The period must have at least one day between Monday and Friday. Users are selected with the Select users - tool. The report can have multiple users or user groups. The report is generated by clicking "Show report".
The report shows the realized work hours per day for the report period and also provides a breakdown of additional information that is described in the next paragraph.
The day columns show the realized work hours for that day. Absences are presented with a letter code, the letter codes are:
PH = Public holiday
SL = Sick leave
AH = Year leave
A = Absence
WSL = Work time shortening leave
Note! Travel time outside regular working hours is not included in the hour amounts shown in the report.
Total hours worked - column shows the compensated working hours of the report's time period.
Any event type that is paid,
including
- paid absence hours with reduced salary,
- additional work,
- overtime (including time that is compensated to balance or another accrual),
- sick leave and
- absences
but excluding
- unpaid absence hours,
- public holidays (paid days off on Mon-Fri) or annual leave
- time borrowed from balance or other accrual.
Regular time without absences - column shows all regular time without absences in the report period. This includes paid time during normal daily or weekly working hours according to employment contracts. This also includes hour to hour if it's targeted to salary. This excludes any paid time recorded with event types under absences event type category.
For example, these are not included:
- Paid time with reduced salary
- Time automatically borrowed from accrual, such as borrowing from balance because person didn't record enough time for the day
- Public holidays (paid days off on Mon-Fri)
- Annual leave
Total overtime - column shows the total overtime of the report period. Only overtime and additional work where the increment part is paid to salary is included. Hour to hour is not considered overtime so it is not counted here.
Holidays equal to work time - column shows the amount of annual leave that is equal to work time in the report period. Report will count the work day lengths from holidays and show them on the report. If workday length for a day is more than 8 hours, only 8 hours are calculated.
Time equal to work time - column shows the sum of Total hours worked and Holidays equal to work time. The column can be used in checking that the maximum amount of work in working time law is not exceeded.
Average time equal to work time per week - column is calculated by dividing the time equal to work time by the amount of 5-day weeks in the report period. Public holidays that are on weekdays are taken into the calculations. For example if a report period has four full weeks and one weekday, the time equal to work time is divided by 4,2.
Amount of absence days - column shows the amount of days in the reporting period which have working obligation and an absence. Even if a day has only a short absence, it is calculated as one absence day.
Amount of work days - column shows the amount of days in the reporting period which have working obligation.
Accrual balance value on xx.xx.xxxx - column shows the persons accrual balance on the final day of the reporting period.