This guidance applies when Nepton Payroll-service is in use.
Nepton Payroll uses the information supplied in the "Employees"-section to handle payroll. By providing this information, Nepton Payroll-process works smoothly and salaries can be paid.
Payment groups
Define payment groups, so that salary is calculated from correct date ranges.
Person information
Although it is important to keep all personal information up to date at all times, when taking Nepton payroll into use, please make sure that Employment dates, Employee numbers, and Payment groups, are correctly set for everyone, including past and deleted employees. This information is used to determine which employees should be included in payroll calculations.
People with employee number 0 (Zero) will not be synchronised for Payroll. This employee number is reserved for special cases, such as accounts used for automation or administration, who do not need to be considered in payroll. It is not intended for deleted or past employees. Please read more about deleting people here.
The fields below are required by payroll specialists.
The fields denoted with a star (*) must be sent to payroll specialists separately. The specifics of this process are agreed upon during the onboarding project when taking Nepton payroll into use.
The fields without start are available for the payroll specialists automatically and validities of values supplied in these fields are used.
| * | English field name | Finnish field name | Notes |
| First name | Etunimi | ||
| Last name | Sukunimi | ||
|
|
IBAN |
IBAN | |
|
|
BIC |
BIC | Mandatory |
| Street address | Katuosoite | ||
| Postcode | Postinumero | ||
| City | Postitoimipaikka | ||
| Personal identity code | Henkilötunnus | ||
| Employment start date | Työsuhteen alkupäivä | ||
| Employment end date | Työsuhteen päättymispäivä | Only required, if the employee work contract has or will end. | |
| Hourly wage | Tuntipalkka | ||
| Monthly salary | Kuukausipalkka | ||
| Reason for ending employment | Työsuhteen päättymissyy | ||
| Payment group | Maksuryhmä | ||
| Classification of occupations | Ammattiluokitus | Classification of occupations code (always 5 digits) Based on information here: www.stat.fi > Ammatti | |
| Primary Supervisor | Ensisijainen esimies | ||
| * | Country | Maa | |
| * | Payroll agreement | Työsuhteen TES | |
| * | Original work start date | Alkuperäinen aloituspäivä | Tarvitaan työtodistusta varten (tilanne liikkeenluovutus). |
| * | Worktime in period | Työaika jaksossa | |
| * | Type of work relationship | Työsuhteen voimassaolo | Continuing employment or start & end defined. |
| * | Employment | Työaika | Full-time or part-time. |
| * | Reason for periodic | Määräaikaisuuden syy | Pakoillinen (Työsopimuslaki (55/2001) 1 luku 3 ja 3a) |
| * | Fixed cost | Kiinteä kulu | This information is often needed for accounting purposes, but will be decided with the customer during the onbording project. |
| * | Insurance group | Vakuutukset | |
| * | Pension insurance | Eläkevakuutus | |
| * | Payroll first hard limit | Palkanlaskenta alkaa | |
| * | Vacation info title | Lomatiedot | |
| * | Default vacation info according to TES | TES Oletuslomatiedot | |
| * | Vacation salary | Lomapalkka | |
| * | Vacation bonus | Lomaraha | |
| * | Vacation basis | Loman peruste | 35 hours or 14 days |
| * | Next pay period holiday pay | Lomapalkan maksuajankohta |
Troubleshooting
If a person's HR data is missing the required information for payroll, that will be indicated as a warning in the Service log. A full list of the required fields is detailed in the table above.
In the event of missing, invalid, or rejected, values being reported for some fields, all valid information about a person will still be used by Payroll.
If the service log reports an error regarding permissions, such as "Unauthorised" or "Write denied", it indicates the service has not been correctly configured. Please contact customer service and provide them with the date and time of the log indicating the problem.