Overview
The service can be configured to award the employee compensation for not reaching a specified minimum threshold of uninterrupted rest time over a single week, or an average over multiple weeks, as defined in the Finnish Working hours act 27 §.
The amount of rest in the weekly rest period is evaluated on the final day in the period, relative to the employee's work weeks before and the weekly rest starting date setting if used. For example, in a 2 week rest period, the system will check back for the last 2 weeks, evaluate the largest resting period found in each week independently, and determine if there has been enough rest on average. If there hasn't, compensation can be configured to be paid to the employee.
Breakdown of rest times related to weekly rest compensations can be seen by pressing i-icon. Below is an example of two weeks period without sufficient amount of rest time on both weeks. Compensation is fixed 7 hours in this example.
Weekly rest period configuration
The weekly rest compensation can be defined in the Worktime > Administration > Working community settings > Work Hours > Weekly rest period section or in the Worktime > Administration > Setting groups > Work Hours > Weekly rest period section, respectively.
"Weekly rest period calculations" settings
This section defines whether an employee is due weekly rest time compensation (but not how much they are due).
- Average weekly rest time length - Defines the minimum uninterrupted rest time an employee must receive on average over the duration of the weekly rest period. This is typically 35 hours.
- Number of weeks to check - Defines the length of the weekly rest period in weeks.
- Starting date if multiple weeks checked - If the weekly rest period is more than 1 week long, the system needs to know what date it's relative to. The weekly rest calculations are evaluated and compensated (if required) at the end of a multi-week period. For example, if your starting date is 02.01.2023 and you have a 2 week period, then your first weekly rest calculation period is 02.01.2023 to 15.01.2023 and if the average weekly rest time is not met, then the compensation will be awarded on the 15.01.2023 (+/- offsets). If the start date does not coincide with the first day of an employee's normal work week, then the starting date is automatically rounded down, this ensures that the compensation is awarded at the end of their week.
- Work week start/end offset - Offsets can be added to the work we are checking if, for example, your work week is Monday 00:00 to Sunday 24:00 but the rest time should be checked until 6AM on the day after the week, then the end offset would be +6 hours.
When using positive work week end offsets, the date the weekly rest compensation is compensated moves to the calculation day the offset ends on e.g. for a standard work week with an end offset of +6 hours, the weekly rest compensation will be paid on Mondays. Similarly, the setting Rendering options - Event rendering also affects when the weekly rest allowance is paid. If the setting is Salary earned is shown on the day the shift ends, the compensation will be paid on Monday.
- Event types treated as rest time - Any event types that should be treated as contributing to an employee's rest should be configured here e.g. balance leave, annual leave etc
- Accrual hour to hour overtime calculated as rest time - Configures whether any time that is paid as "hour to hour" over the work obligation should be treated as rest.
- Overtime compensation treated as rest time - Configures whether any time that is paid as "overtime" should be treated as rest.
- Pay compensation to - By default, compensation will be paid as part of the employee's salary, but it can also be configured so employees can take leave instead. Start by picking an accrual to pay the compensation into, typically this would be the "Viikkolepo" balance accrual. You will then need to ensure the Weekly rest accrual is enabled and the "Viikkolepovapaa" event type is available to employees when recording events. More information can be found in the Accruals guidance.
Note: when exporting weekly rest compensation to an external system using the integration rulesets, the target for the pay can be determined using the "basePartTarget" field. - How compensation is earned:
- Not set - setting value is inherited from upper levels. (in Working community settings "Not set" means the feature is not in use)
- Not earned - no compensation is paid to the employee even if they haven't met the legal obligation for rest time.
- Earned as fixed amount - a fixed amount can be paid in hours/minutes (see "Fixed compensation amount").
- Earned based on work time - the compensation amount is based on work done during the rest period (see "If compensation based on worked time").
- Earned based on rest deficit - e.g. if you have a 35 hour rest threshold and the employees longest uninterrupted rest is only 30 hours, then 5 hours of weekly rest time is earned.
- Fixed compensation amount - If the above setting is configured to be "Earned as fixed amount" and the employee has not had enough rest, they will be compensated the amount specified here. If a multi-week period is used, the compensation is paid once at the end.
- If compensation based on worked time
- Earning period based on
- Not set - setting value is inherited from upper levels (in Working community settings "Not set" means the feature is not in use)
- Work at end of calculation week - Work performed during the "end of the week" will be compensated for the same amount of time. What constitutes the "end of the week" can be configured with the "Earning period duration" setting. If there are multiple weeks in the weekly rest period, the end of each week is checked for the rest deficit and the amounts summed to formed the total compensation.
- Week day with the least work - The day in the work week with the least work is used as the basis for the compensation amount. For example, if every day has 10 hours of work except for Wednesday that has 8 hours, then 8 hours would be compensated. If there are multiple weeks in the weekly rest period, the day with the least work is checked for each week and the amounts summed to formed the total compensation. By default, the full time of an overnight shift on the day with the least work is compensated but this can be overridden by setting the earning period duration to 24 hours and then only the work time overlapping the day is compensated.
- Earning period duration - The number of hours that we are checking for work that should be compensated i.e. so we can see how much work was done during the period that the employee should have uninterrupted rest. For example, when used with "Work at end of calculation week", if the normal work week ends on Sunday at 24:00 and a +6:00 offset is applied so weekly rest time calculations check for rest up to 6am on the Monday, then an earning period duration of 35h be checking for any work during the 35 hours before Monday 6am and compensating that time. If there were 5 hours of work in that period, then 5 hours of weekly rest compensation would be awarded for that week.
- Earning period based on
- Additional options
- Rounding method/interval - Rounds the total compensation earned according to settings
- Minimum/maximum compensation amount - Sets limits on the minimum or maximum amount of compensation that can be earned
- Rounding method/interval - Rounds the total compensation earned according to settings